Back To Top

Accounting in the Digital Age: How Technology and Outsourcing are Transforming Return Preparation

Fast Facts: 

  1. Automation and Digital Tools: YHB uses automation and advanced tools like SafeSend and Suralink for faster and more accurate document preparation. 
  1. Enhanced Data Security: YHB invests in secure systems to protect client data, balancing security and convenience. 
  1. Efficiency Through Outsourcing: In some instances, YHB outsources basic return prep, ensuring faster service, agile decision-making, and personalized financial advice. 
  1. Client-Centric Digital Transformation: YHB caters to client preferences, offering efficient and secure digital processes. 

In the digital age, accounting has undergone a significant transformation. Technology and outsourcing are reshaping how accounting firms operate and serve their clients. In this article, we will explore how these advancements are revolutionizing the way YHB is working for you. 

Automation and Technology 

Public accounting firms, including YHB, are harnessing the power of automation and cutting-edge technology to streamline and improve the accuracy of tax return preparation. Automated software and digital tools can perform routine data entry, calculations, and even identify potential deductions and credits. This not only speeds up the process but also reduces the likelihood of errors, ensuring returns are prepared correctly the first time. 

This is why we have been investing in tools like SafeSend, Suralink, and others. By investing in these cutting-edge tools, our team at YHB enhances the depth of our financial analysis, ensuring no critical data is overlooked and enabling the integration of information from various sources for a more comprehensive view of our clients’ financial landscapes. This, in turn, allows us to identify opportunities and areas for improvement more effectively, ultimately leading to better financial outcomes for clients.  

Moreover, these tools provide our clients with a user-friendly experience by simplifying document exchange, saving time, and reducing administrative burdens. They also foster improved communication, enabling clients to easily submit documents, ask questions, and stay updated on their financial matters, thus promoting more transparency and trust. 

Enhanced Data Security 

One concern with outsourcing and new technology is often data security. However, YHB is investing heavily in secure systems and infrastructure to protect sensitive client information. These systems are frequently more robust than those of individual businesses, ensuring data breaches are far less likely. This heightened security helps safeguard sensitive data while balancing convenience for clients. 

Outsourcing Basic Return Prep 

Accounting firms are increasingly turning to outsourcing for basic return preparation by employing third-party staff overseas, a strategy with many advantages for our clients. This approach ensures faster turnaround times, granting clients prompt access to vital financial information and enabling more agile decision-making and improved financial planning. It also allows for the efficient allocation of resources, with routine tasks delegated to offshore professionals, freeing our local experts to focus on high-level consulting and strategic planning, resulting in more personalized financial advice. 

Typically, clients experience a reduced administrative burden and enhanced accuracy in tax return preparation, translating to fewer errors and smoother interactions with tax authorities. This is because local professionals at YHB have additional time for reviewing and assuring the appropriate tax strategies are applied. The scalability of this model ensures clients receive tailored services regardless of fluctuations in workload. This client-centric outsourcing approach ultimately contributes to a more efficient and satisfying experience. 

Traditional Paper Processes 

While the accounting industry continues to embrace digital transformation and innovative tools to streamline processes, there are still some clients who prefer the traditional paper-based approach. For these clients, the tangible nature of physical documents provides a sense of security and familiarity that digital solutions may not replicate.  

At YHB, we recognize the importance of catering to the diverse preferences of our clientele and, as such, are equipped to accommodate those who prefer paper processes. This flexibility underscores the client-centric approach that YHB has adopted in today’s evolving landscape. 

Nevertheless, transitioning from paper-based processes to digital methods offers clients a multitude of advantages. Digital solutions provide unmatched efficiency and convenience by enabling seamless document sharing, reducing time-consuming manual data entry, and expediting the overall accounting workflow. Moreover, the digitization of financial information enhances data security through encryption and secure storage systems, mitigating the risks associated with physical document handling.  

Clients can benefit from real-time access to their financial data and collaborate with accountants more effortlessly, fostering a more responsive and informed decision-making process. In a rapidly evolving business landscape, embracing digital processes not only future-proofs your financial activities but also aligns with YHB’s sustainability goals by significantly reducing paper usage, making it an environmentally responsible choice. 


Technology and outsourcing have revolutionized the way accounting firms, YHB included, approach basic return preparation. Automation and secure digital systems enhance accuracy and data security, while outsourcing to third-party staff overseas provides quicker results and scalability. By embracing these innovations, YHB is better equipped to meet the evolving needs of our clients in the digital age. Feel free to contact us with any questions.